ORGANIZERS


Onshirin Regional Public Organization

Research Institute for Humanity and Nature

International Association for the Study of the Commons

REGISTRATION OFFICE

c/o Convention Linkage, Inc.
Sanbancho KS Bldg.
2 Sanbancho, Chiyoda-ku
Tokyo 102-0075, Japan
Phone: +81-3-3263-8695
Fax: +81-3-3263-8693
Email: info@iasc2013.org

FULL PAPERS & POSTERS

Guideline for Submitting Papers

Authors of accepted PAPER abstracts (including papers originally submitted as part of a pre-organized panel) will need to upload the full paper by 1 May 2013 in order to have the paper included with the flash drive of conference papers that participants receive on their arrival. All submissions must include the author's full name, affiliation and contact details, the title of the paper, and an abstract. Please use the procedure below to submit your full paper or your poster.


FORMATTING YOUR PAPERS FOR UPLOADING TO THE WEB SITE:

Title Page All submissions must include the author’s name(s), affiliation(s), the title of the paper, an abstract and keywords.
Format of PAPERS Use Word (.doc or .docx) or rich text format (.rtf), including an abstract (up to 300 words) and up to six key words before the text of the paper begins. All submissions must include the author’s name(s), institutional affiliation(s), email address for the contact author, the title of the paper, an abstract and keywords. The upload link will also allow you to upload a PDF file, which we would greatly appreciate. We will put the PDF file on the flash drive to protect your authorship if you supply it.
Length of papers Not to exceed 8000 words for text and footnotes. We assume that tables, figures, appendices, and references will not enlarge the paper by any more than another 2000 words. If you have voluminous tables that exceed this limit, you may want to bring handouts to the conference to distribute at your presentation.
Spacing To speed up reading and to save paper for people who print papers, please single-space all material (text, quotations, figure legends, tables, references, etc). Separate paragraphs with a space, or set paragraphing to follow every hard return with an additional 6 points of vertical space. Use a 12-point font rather than anything smaller.
Margins and paper size 1" (2.54 centimeters) on all dimensions. You may format either for A4 paper or letter-size paper. The PDF version of the text will preserve the page breaks you set and adjust print size to the paper chosen at the time of printing.
Permission to add paper to the DLC archive Please include on the title page “The authors agree to allow the Digital Library of the Commons to add this paper to its archives for IASC conferences.” This statement will allow us to post your paper on Indiana University’s web page for the “Digital Library of the Commons,” which archives all of the IASC/IASCP conference papers. See <http://dlc.dlib.Indiana.edu> for further details.
First Author and co-authors(format) Spell out full names (not just initials for individual names), with surname last. Multiple authors must be separated by a comma. Include the current institutional affiliation of each author(s) in a footnote (one footnote per co-author) at the bottom of the title page.
Abstract(format) Include an abstract before the main text, maximum length of 300 words. A revision of the abstract you submitted last fall would be fine.
Key words Include key words immediately after the abstract
Format of text of main paper We will leave you the freedom to choose any 12 point font so that you can focus at this stage on the content of the paper rather than its appearance. But do remember that your paper will go into the Digital Library of the Commons, so you do want to pay attention to appearance, completeness, and accuracy. If you would like additional guidance on matters of formatting and style of references, please consult the guidelines for the International Journal of the Commons or contact the Conference Secretariat (www.iasc2011@fes.org.in). These guidelines are based on the submission requirements for papers submitted to the International Journal of the Commons.
Headings and Subheadings We encourage the use of headings and subheadings within the text of the paper to convey the organization of your evidence and argument to the reader.
Footnotes Footnotes are preferable to endnotes.
References The paper should conclude with full citations of your references.
Authors may include links to other Internet resources in their article [(e.g., the International Association for the Study of Commons: http://www.iascp.org/]. This is especially encouraged in the reference section. When inserting a reference to a webpage, please include the http:// portion of the URL address.
Page numbering Number all pages; place the number in the bottom right hand corner of the page.

UPLOADING FULL PAPERS AND POSTERS TO THE WEBSITE:

First, make sure that your file has the following name, using your surname as you have given it to us at the time you created your user account and submitted your abstract, followed by an underscore, followed by the four digits of your abstract number.

SURNAME_####.doc (or .docx or .rtf or .pdf)

Including the abstract number distinguishes between papers by authors of the same surname and also between multiple papers by the same author. Note that many people have double or hyphenated surnames and sometimes use only part of the name. We are using what you recorded in your user profile. Please use that surname to make sure that people will connect your paper with the name on your name badge and the name that appears in the program, book of abstracts, and index pages to the program.

Note also that the abstract ID number now has four digits – if you have a two-digit or a three-digit abstract ID number, please add leading zeros to bring the ID up to four-digits. (Thus Abstract ID 19 is now ID 0019.)

  • · Now, please log into the User Site using your email address as user ID and your user password.
  • · Click the ‘FULL PAPER’ menu on the left.
  • · You will then be provided with two links that correspond to your accepted PAPER or POSTER abstract: (1) a link for uploading your full paper (where you may upload the paper in both Word and PDF versions) or poster (in PDF) and (2) a link for viewing the paper that you have uploaded (to make sure you have uploaded the correct file).

You may also use the second link to download the same file you have just uploaded, if you wish. If you decide to make changes in the paper after this initial upload, you may use the same links to upload a new version of the paper. If you upload multiple files in sequence, we will use the file you have most recently uploaded. In case you cannot complete the above procedure in the User Site, please contact the Registration Office (info@iasc2013.org).

Because these papers are effectively archived and thus in a sense "published," the papers need to have the names of multiple authors correctly lined up, regardless of which co-author presented the paper at the conference. The usual conventions are two: either list authors according to the weight of their contribution to the paper (heaviest contribution from first author, lightest contribution from last author), or (particularly if all contributed equally) list authors alphabetically by surname. The alphabetical listing is a clue to readers that all co-authors contributed equally.


GUIDELINES FOR SUBMITTING POSTERS

Posters will be displayed at the conference on the first floor of the Jiba Sangyo building, in a large room to the side of the entrance and main stairwell, so conference participants will be able to see them every time they enter and leave this building. The posters will be on display throughout the conference, from the opening at 3pm on Monday, June 3, until closing late on Friday, June 7. The formal poster session will be during Tuesday lunch break, when we ask poster presenters to stand with their posters and discuss them with viewers. Awards for posters will be given on Friday.

To display your poster, we ask that poster authors or their representatives bring the printed poster ready for mounting to the conference (the Jiba Sangyo building) on June 2 or on the morning of June 3, 8:30am to 1:00pm to mount the poster. We will have assigned spots around the room for each poster.


PREPARING POSTERS FOR DISPLAY AT THE CONFERENCE:

SIZE AND PRINTING

All posters need to fit within the dimensions of 3ft (99 cm) wide and 7ft (210cm high) so they can be posted at eye level for best viewing.

Posters should be printed on a large-scale printer on one sheet of paper rather than assembled from small printouts.

DISPLAY VERSUS TEXT

Poster displays should emphasize the visual elements – photographs, graphs, charts, maps – rather than text, because the purpose of using a poster is to present information that is best conveyed through visual display (for which words are simply insufficient).

The poster should contain a clear title with authors’ names and affiliations at the top. Below the title, the visual display of figures, tables, charts, and photographs is the crucial element of your presentation, but it will not make sense without accompanying text. The text ought to consist of your research question (300-400 words at most), your materials and methods (300-400 words), your results (300-400 word maximum), and concluding discussion (300-400 words at most). A safe way to avoid overdoing the text is to aim for under 1000 words in all. Too much text is the enemy – keep the story simple and the visuals bold. Make sure that the poster makes sense even if you are not there to explain it. If English is a secondary language for you, ask for editorial advice from a native speaker who can find shorter, clearer expressions to accentuate your message. With limited explanatory text and well-constructed graphics, a viewer should be able to take in the full point of your poster in 5 or 10 minutes.

Headings and explanations in text should be in a large font size that can be read easily from 3ft (90cm) away. If you do this, more than one person can view your poster at a time. If the font size is too small, the viewer has to stand so close to the poster that others cannot see the poster at the same time. Conventional advice in poster design is to avoid using too many font types (2 is a good maximum), font colors (2 maximum), or font sizes (3 is a health maximum). San Serif fonts are easier to read on posters.

In contrast to papers, references in posters should be kept to a minimum. These and your acknowledgements can be in a small font – viewers do not have to read them from afar.

As software for presentation and manipulation of graphics develops, there have emerged many helpful sources of advice on design as well as pre-created templates for posters (e.g., in Powerpoint for example). You can find excellent exemples here:

The following web sites (prepared by and for people in the medical sciences) provide helpful advice on the design of posters:
http://www.dental.pitt.edu/informatics/poster/

http://www.dental.pitt.edu/informatics/poster/Poster presentation_CWilson_03Feb11_Part_1.pdf
http://www.dental.pitt.edu/informatics/poster/Poster presentation_CWilson_03Feb11_Part_2.pdf
http://www.ncsu.edu/project/posters/

And all makers and admirers of posters would do well to check the advice from Edward Tufte, the political scientist who has become the guru of presenting data in visual form. His web site and books are available here:
http://www.edwardtufte.com/tufte/advocate_1099 and http://www.edwardtufte.com/tufte/books_vdqi


UPLOADING FULL POSTERS TO THE WEBSITE
deadline for inclusion on flash drive for distribution 1 May 2013

Today’s presentation software allow you to prepare a low-resolution PDF version of your poster for inclusion (with full papers) on the flash drive that is being distributed to all conference participants. We will need these final versions of posters uploaded to the conference web site by 1 May 2013 if we are to include them on the flash drive for all registrants.

First, make sure that your file has the following name, using your surname (as you provided it when you created your user account and submitted your abstract), followed by an underscore, followed by the four digits of your abstract number.

SURNAME_####.doc (or .docx or .rtf or .pdf)

Including the abstract number distinguishes between work by authors of the same surname and also between multiple items by the same author. Note that many people have double or hyphenated surnames and sometimes use only part of the name. We are using what you recorded in your user profile. Please use that surname to make sure that people will connect your poster with the name on your name badge and the name that appears in the program, book of abstracts, and index pages to the program.

Note also that the abstract ID number now has four digits – if you have a two-digit or a three-digit abstract ID number, please add leading zeros to bring the ID up to four-digits. (Thus Abstract ID 61 is now ID 0061.)

  • · Log into the User Site using your email address as user ID and your user password.
  • · Click the ‘FULL PAPER’ menu on the left.
  • · You will then be provided with two links that correspond to your accepted PAPER or POSTER abstract: (1) a link for uploading your full poster (in PDF) and (2) a link for viewing the document that you have uploaded (to make sure you have uploaded the correct file and that it looks the way you intend it to look).

You may also use the second link to download the same file you have just uploaded, if you wish. If you make changes in the poster after this initial upload, you may use the same links to upload a new version of the poster. If you upload multiple files in sequence, we will use the file you have most recently uploaded. In case you cannot complete the above procedure in the User Site, please contact the Registration Office (info@iasc2013.org).

Because these posters are effectively archived and thus in a sense "published," the posters need to have the names of multiple authors correctly lined up, regardless of which co-author presented the poster at the conference. The usual conventions are two: either list authors according to the weight of their contribution (heaviest contribution from first author, lightest contribution from last author), or (particularly if all contributed equally) list authors alphabetically by surname. The alphabetical listing is a clue to readers that all co-authors contributed equally.

© 2012 Overall Organizing Committee of IASC2013